WhatsApp Features, Tips, and Tricks

42 min read

Download WhatsApp, a free cross-platform messaging service which uses the internet to send text, images, audio or video messages enjoy the international calls and file sharing.

Page Contents

  • What is WhatsApp?
  • Sending Text, Audio, and Video messages
  • Send Messages using Google Assistant
  • Making Audio and Video Calls
  • Sharing Audio, Video, Pictures, and documents using WhatsApp
  • Sharing Live Location
  • Dealing with messages/chat
  • Dealing with Media
  • Read Receipts
  • Customize WhatsApp
  • Customizing messages
  • Using Emojis, and Stickers
  • Control your Data usage
  • Backup WhatsApp
  • Privacy and Security
  • Group Poll or Questionnaire
  • Web version of WhatsApp
  • WhatsApp Business

Getting Started with WhatsApp

What is WhatsApp?

WhatsApp is a free cross-platform messaging service which uses the internet to send text, images, audio or video messages. It is popular because of features like group chatting, voice messages, audio and video calls and location sharing. WhatsApp messenger is available for Android, iPhone, Windows, and MAC systems, and it communicates regardless of recipient’s device.

Where to Download WhatsApp?

Click here to download WhatsApp from its official website.

How does WhatsApp work?

WhatsApp works like other messaging services and is accessible to both phones and computers. However, instead of a username and password, WhatsApp identifies users by their phone numbers. It has a great feature that anyone who uses WhatsApp and is in your contact list is automatically added to your WhatsApp contact list.

How to use WhatsApp?

To get started using WhatsApp, download the app (for iOS or Android) and create an account using your phone number. WhatsApp will send a verification code to your phone number, and after verification, you are all set to use the app. Once you’re up and running, you’ll want to get familiar with what you can do with WhatsApp, from sending text message to making internation video calls, sounds interesting! Lets explore it. 

WhatsApp key features

At a glance, WhatsApp looks similar to other messengers, however, it can do much more with following features:

Sending messages

Once you’ve created your WhatsApp account, click on the “New Chat” icon in the Chats menu. From there, select the contact to whom you want to send the message and type your message and click on send button.

Sending private reply

If you want to send a private message to someone in the group, press and hold on the message till it is highlighted, then tap the three dots in the top right hand corner and tap Reply Privately. 

Send Disappearing Messages

After a set amount of time, disappearing messages automatically remove themselves. You won’t have to be concerned about your messages being saved or sent without your consent in this manner. You may choose whether WhatsApp messages expire after 24 hours, 7 days, or 90 days. It may be activated for certain conversation with anybody you want to communicate.

To turn on disappearing messages, follow given steps:

  • Open the WhatsApp chat you want to use disappearing messages on. 
  • Click on the contact’s name. 
  • Click on “disappearing messages.” 
  • Select your preferred duration.

Alternatively, if you want to enable disappearing messages for all your contacts, you can do this: 

  • Open Settings.
  • Tap Account, then go to Privacy. 
  • ⦁ Select Default message timer and then select your preferred message expiry duration. 

Once enabled, WhatsApp will notify you in the particular chat that the disappearing messages are turned on for the specific chat. 

Sending voice messages

In addition to text message, you can also send voice messages (recorded voice) to any individual or a group of individuals.

  • To send a voice message, hold down the microphone icon, available at right of the text box. As long as you hold down the microphone icon, you will see the timer begin to tick upward as you record the message. Once you release the microphone icon, your message will be sent immediately.
  • If you want to send a longer voice message, tap and hold the microphone button, then slide up to lock for a hands-free recording. 
  • A sent voice message with a gray microphone indicates that message is yet to be heard. Like read receipts, if it turns blue, it indicates it is been played. 

Send Messages Through Google Assistant

You may use your Android phone’s Google Assistant to send messages directly to WhatsApp if Google Assistant is configured. The voice assistant can even launch the app for you to send message.
Follow the steps given below to activate Google Assistant for WhatsApp:

  • Open Google Assistant or say “Hey Google.” 
  • Then say, “Send a message to [name of the person you want to send the message].”
  • Choose WhatsApp from the list apps displayed.
  • Type/Record the message you want to send. 

Google Assistant will read aloud the message back to you. If it’s accurate, say “yes” and Google Assistant will send the message.

Reply to Just One Person in a Group Chat

In large WhatsApp group chats, you may want to respond to a single person without interrupting the conversation. The process is very simple, just follow the given steps:

  • Select and hold the message you want to respond to
  • then click “reply”
  • Type out your response
  • hit “send.”

Note: You can also do this by swiping right on the message.

Reply privately to in individual in a Group Chat

You can also reply privately to an individual so that it goes to their personal chat rather than the group chat.

  • Select and hold the message you want to reply privately to.
  • Tap “more” and then “reply privately.” 
  • Type your message
  • Tap on “send” button in the private chat with the individual. 

Send Videos as GIFs on WhatsApp

When it comes to sending videos via WhatsApp, the application has a standout feature. It allows you to convert a short clip (about 5 seconds) into a GIF. If you want to send a longer video, you must cut it by selecting the desired fragment in upto five seconds. Then, before sending it, simply click the GIF button.

Remove the Audio from a Video Before Sending to a Contact

Another similar trick: WhatsApp allows you to remove the audio from a video before sending it. Simply tap on the speaker icon, which is located just below the timeline on the left side of the screen.

Audio and Video Calls

Making Audio calls

One of WhatsApp’s most popular features is the ability to make free audio and video calls.
WhatsApp allows you to call your friends one-on-one or in groups of up to 32 people. To make Audio, follow the given steps:

  • Open the contact or group you wish to call
  • In the top-right corner of the action bar, you will see a an audio call button.
  • Click on the audio call button to make Audio Call.

Making Video calls

Another popular feature of WhatsApp’s is the ability to make free video calls.
WhatsApp allows you to call your friends one-on-one or in groups of up to 32 people. To make Video call, follow the given steps:

  • Open the contact or group you wish to call
  • In the top-right corner of the action bar, you will see a video call button.
  • Click on the video call button to make Video Call.

With a video call, your camera will be ON by default, however, you may switch the camera to either front or back camera. Just click the Revers button as shown in the picture given below.

Making free international calls

WhatsApp’s most popular feature is free international calling to family and friends. If you have Internet access, you’ll never have to worry about international restrictions or fees. As mentioned, free worldwide calling to family and friends is WhatsApp’s most popular feature. As we outlined in our guide to using WhatsApp internationally, if you have access to Internet, you’ll never have to worry about international restrictions or fees. Even if you use WhatsApp without a Wi-Fi connection, you will only be using data, rather than high cellular charges. Mobile companies now offer so many economical mobile data plans, you may not even need to worry about finding Wi-Fi.


Sharing Photos, Audio, Video and other media

WhatsApp is a convenient and free way to send all kinds of media to your conections. You can send documents, photos and videos to any individual or group chat. Since, WhatsApp uses the internet rather than a cellular-data network, the images will maintain their original resolution quality. 
There are many file types which WhatsApp supports for sharing with your connections. For example, it allows sharing of text documents, PDFs, slideshows, and zip archives, etc, up to 100 MB of file size.

Share/Send Your Location to a Contact

The integration of WhatsApp with Google Maps, you can share your live and current location without opening any other app. It also allows you to share the location of a place using this facility. WhatsApp allows you to share your live location as well as your static location according to your requirement.
To use the facility, follow the given steps:

  • Enable your location permissions in your phone’s settings for WhatsApp. 
  • Open the chat (individual or group) where you want to send the location. 
  • Tap the paperclip (attach) button in the message box.
  • Tap Location.
  • Click on “send your current location”, if you want to send a static location.
  • Click on “share live location” if you want to send a live location, and choose the amount of time you’d like to share it for. 
  • Choose the amount of time, 15 minutes, 1 hour, or 8 hours, you want to share your live location
  • Tap the Send button.

Note: You can stop sharing your live location anytime, just go to the relevant chat and clicking “stop sharing” then “stop.”


WhatsApp preset responses.

WhatsApp offers a list of preset responses to choose from instead of typing out a response.

follow the given steps:-

Delete Your Message for Yourself or All users

You should be aware that you have up to 7 minutes to delete any messages you have sent. And by this, we mean completely removing it from the recipient’s view. However, some considerations must be made. Secondly, nothing prevents your users from taking screenshots of the message before you delete it or read it in the notifications. So, if you make a mistake, delete the message as soon as possible.

Delete Sent Messages for Yourself

Unlike other messaging services, WhatsApp users have the option to delete messages they have sent. This allows users to delete their sent message from the device of the recipient and prevent future access to it. This is a notably useful feature if a user accidentally sends a message to the wrong person or shares sensitive information with someone who should not have it. If you want to delete a message from your chat:

  • Select the message you want to delete. 
  • Click on “options” then “delete” and “delete for me.”

Delete Sent Messages for Everyone

You can delete all texts or media you’ve exchanged with someone on your contact list, if you want to remove or cleanup the long line of extensive chats. There are two different approaches for it. You have the option of deleting messages for everyone in the chat or just for yourself. If you want to delete it for everyone, you must delete the message within an hour of sending it. To accomplish this:

  • Select the message(s) you want to delete.
  • Click on “options,” then “delete” and “delete for everyone.”

If you want to delete the whole conversation of a chat, directly select the contact’s name or name of the group and click the trash icon on the action bar at top.

View Once Media Messages

You can make a image you send in WhatsApp “view once” for added privacy. When you add this designation before hitting Send, the photo will vanish as soon as the recipient sees it. The self-destruct feature adds additional security by not allowing anyone to save, forward, or star these photos.

  • Select any contact, group chat, or start a new conversation.
  • Tap the paperclip icon
  • In the chat, tap on the paperclip icon
  • attach an existing image or video, or Camera to snap a new photo or record a new video
  • WhatsApp will allow videos up to 16MB.
  • Tap the ( 1 ) icon in the text box below the image/video to the sent.
  • Tap Send

Delete Your WhatsApp Media

You can delete WhatsApp media without deleting/uninstalling the app. To accomplish this:

  • Open your phone’s file manager or gallery.
  • Locate your WhatsApp images and delete the photos you no longer need.
  • Locate your WhatsApp video folder and delete any video files you no longer require.

Bookmark Messages With the Star Icon

If you’re trying to manage multiple conversations, you might get lost in the sea of text.
Fortunately, WhatsApp has a handy feature for staring messages that you want to refer to or revisit later. Here are the steps to take: 

  • Open the particular chat
  • Find the particular message you want to bookmark. 
  • Tap and hold the particular message and then select any other messages by simply tapping on them. 
  • Click on the Star icon on the action bar at top. 

You can view a contact’s starred messages at any time by clicking on their contact name and then selecting starred messages. From here, you can browse the entire archive or use the search bar to find the message you’re looking for.

Note: To unStar a message, hover over it, click on the Menu bar, and then Unstar message.

Pin a Chat to Your Homepage

If you have certain contacts with whom you frequently communicate, you can pin their chat to your homepage instead of scrolling through the list. You can pin up to three chats (including groups) on WhatsApp.

Delete photos and videos from a chat in bulk

Sharing videos and photos can quickly reduce your WhatsApp storage. Back up your important media first, and then follow these steps to delete them in bulk from WhatsApp.

  • Tap the three-dot button in the upper-right corner of your screen.
  • Tap Settings.
  • Tap Storage and data.
  • Tap Manage storage.
  • Tap one of your contacts under the Chats heading, sorted in order of storage used.
  • Tap Select all or tap individual photos and videos.
  • Tap Delete in the upper-right corner of your screen.

Search in a particular Chat

If you know which chat to look in, you can find a message faster. To accomplish this, follow these steps:

  • Open the specific chat. 
  • Go to the options (Tap the three vertical dots) that indicate more options and click on “search.”
  • Enter the relevant keyword.
  • Use the navigation arrows to go through each result individually. 

Search Your Chat History

If you need to find a specific message from a chat but can’t remember which one, the WhatsApp search feature is your best bet. It should be relatively easy to find if you remember a few words from your conversation. Follow these steps to search your chat history using a keyword:

  • Open WhatsApp. 
  • While on the chats screen, click on the search icon. 
  • Insert the keyword(s) you’re looking for. 
  • Tap on the relevant results that show up.

Search Media and Documents

This feature can also help you find media and documents. Follow the following steps:

  • Click on search button in the action bar at top
  • click on the media type you want search for
  • type the keyword
  • Click on Search button
  • browse the results to select your required one


Bold, italicize, strikethrough, or monospace text

You are not limited to typing messages in the standard WhatsApp font. You can also emphasise text with bold, italic, or strikethrough. Extra formatting options, such as bold, italic, monospace, and strikethrough, allow you to customise the way you text. There are two ways to bold, italicize, strikethrough, or monospace text in WhatsApp.

Method 1:
  • Highlight a message.
  • Tap the appropriate button to apply the format.
Method 2:

In HTML style, add a symbol to either side of a message according to the following format:

  • Bold: Add an asterisk ( * )
  • Italics: Add an underscore ( _ )
  • Strikethrough: Add a tilde ( ~ )
  • Monospace: Add three grave accents ( “` )
  • Strikethrough: Add Tilde ( ~ )

Customize Your Own Stickers

Stickers are a fun way to add more visuals to chats. You can either download the available packs or create your own using third-party apps or developer software for WhatsApp. The most convenient way to obtain stickers is to download ready-made packs.

  • Open the chat you want to send a sticker in. 
  • Click on Smiley icon, next to the chat text box
  • Click on sticker icon, at the bottom of the text box
  • Click on add ‘ + ‘ icon at right bottom of the window.
  • Browse the list of sticker packs, and click “download.”
  • Confirm the prompt that appears. 
  • Swipe through the stickers tab to find the downloaded pack and select the sticker to send.

To save time, you can favourite the stickers you use the most or find them under recents. There are also a number of third-party apps available for download from the Play store or app store that allow you to create your own stickers, such as ones of your face or by converting existing pictures to stickers.

Use Different Sizes of Emojis

The size of the emojis will vary depending on how many you send in each message. If you only add one emoticon without any text, the emoticon will be displayed larger. When you send two emojis, the size decreases, and so on. When you send four or more emojis in the same message, you reach the smallest emoji size. Remember that they must always be sent alone, without any text.


Customize Your Chat Wallpaper

Do you want to make your WhatsApp conversations more visually appealing? It is not necessary to use the default background for your chats. To add a personal touch, you can change your WhatsApp background to a favourite photo, fun wallpaper, or even a photo from your photo gallery. This wallpaper will not be displayed to your recipient. You can change the wallpaper for all of your chats or set different wallpapers for different people.

To change the wallpaper across all chats, follow the given steps:

  • Tap the three vertical dots that indicate more options and click on “settings.” 
  • Then click on “chats” and then “wallpaper.” 
  • Select the wallpaper dimming level to your preference. 
  • To change the wallpaper altogether, click “change.” 
  • Select the background/photo
  • Tap “set wallpaper.” 

To change the wallpaper for a specific chat, follow the given steps :

  • Open the chat you want to customize the wallpaper for. 
  • Tap the three vertical dots that indicate more options and then click on ”wallpaper.”
  • Alter the wallpaper dimming level to your preference.
  • Click “change” to update the wallpaper picture.
  • Tap “set wallpaper.” 

Mute WhatsApp Notifications

The constant pinging of your phone or the vibrations of notifications can be annoying at times. The best way to proceed is to temporarily disable notifications. You can do this in both group and individual chats. To accomplish, follow the given steps:

  • Select the individual or group chat you want to mute.
  • Click on “options,” then “mute.”
  • Select the amount of time you want to mute the notifications for.
  • Tap “OK.”

Turn Off Automatic Media Download

WhatsApp automatically downloads pictures and clips from your chats. If you open your photo gallery and find it overflowing with videos and images from WhatsApp, manually deleting each one can be a time-consuming task. Turning off media auto-download and removing WhatsApp media from your gallery is a simple hack. To accomplish this:

  • Open the settings
  • Select storage and data.

Under the media auto-download section, select any of the following options of your preference:

  • When using mobile data
  • When connected on WiFi
  • When roaming

You can choose which content to download automatically. You can enable this feature for photos, audio files, videos, and documents.

Change the Sound of your Notifications

The application settings of WhatsApp allow you to change the sound of notifications. Additionally, each conversation’s settings allow you to select a custom notification for each contact. You can choose from the following options:

  • Notification sound for chats.
  • Notification sound for groups.

Use Mailing List to reach More People

Broadcast lists are an excellent tool for sending the same message to a large number of contacts at the same time. Open the three-dot menu to create your lists, and tap Broadcast lists. Keep in mind that the content sent is broadcast in private conversations rather than in groups.

Create A WhatsApp Group Where Only You Write

If you are the administrator of a group, you can restrict writing to only you (or another administrator). Click on Group settings to open the group settings. Then, under Send messages, select Administrators only. Only administrators will be able to send content after that.

Create a group poll

Creating a poll is a convenient way to ask a question in your group chat without overwhelming the conversation with difficult-to-track responses. Each poll can have up to 12 possible responses, allowing you to inquire about anything from movie night plans to a favourite game name.

  • In the message text box, Tap the paperclip button.
  • Tap Poll.
  • Enter a question and at least two options.
  • Tap Send.
  • Tap View votes on an existing poll to see a breakdown of votes.

Activity status and read receipts

WhatsApp users can share their activity status with their contacts. WhatsApp users, like Facebook Messenger users, can see when contacts are active on the app and typing a message. Users can see when a contact was last active if they are offline. WhatsApp users can also see when their message was sent, delivered, and read by the recipient. This last feature is referred to as read receipts. Users can disable or modify activity status, as well as turn off read receipts.
Now that you’ve understood the fundamentals, WhatsApp has a plethora of features for managing your contacts and conversations. On WhatsApp, for example, you may notice one or two check marks appear beside your messages. The colour and number of check marks indicate whether your message was sent, delivered, or read.

  • Select and hold the sent message you want to check. 
  • Tap the “information” button and check whether the status of your message is delivered, read/seen or played.

Note: Remember that you can only see this for recipients who have read receipts enabled.

See who reads your group message

If someone has read your message, WhatsApp will display two blue checkmarks next to it. However, this symbol appears in a group chat only after everyone has read it. Follow these steps to see who has read and who hasn’t:

  • Tap and hold a message.
  • Tap the (i) button at the top of your screen.
  • Here you can see who has read your message and when they’ve read it.

Read Receipts

Read receipts inform you, and the other recipient, when a message has been seen.

  • One gray tick indicates the message has been sent but not received on the recipient’s device.
  • Two gray ticks means it’s been delivered but not seen yet.
  • Two blue ticks mean the message has been read. 

If you prefer more privacy, you can disable read receipts so that your contacts are unaware when you read their messages. If you do this, even messages you have read will appear as unread and will remain on two grey ticks (but be aware that this works both ways). However, keep in mind that this only applies to individual chats and does not apply to group chats or voice message play receipts.

Change who can see when you were last seen

The Last seen feature on WhatsApp allows your contacts to see when you were last online. You can, however, disable this for some or all of your contacts.

  • Tap the three-dots button in the upper-right corner of your screen.
  • Tap Settings.
  • Tap Privacy.
  • Tap Last seen and online.
  • Tap one of the radio buttons to choose who can see your Last seen status.

See Who Has Read Your Group Messages

If you’re a member of a large and active WhatsApp group, you might want to see who has read your message and who hasn’t. Here’s how to check read receipts for messages you send in the group chat:

Be Always Online

Want to be seen as ‘online’ on WhatsApp at all times? You can’t do it on your phone, but you can if you sign up for the WhatsApp web app. It syncs everything from your phone and gives the impression that you’re always available. This can be quite useful for some users. It also means you can use WhatsApp on your iPad.


WhatsApp, like other messaging services, is vulnerable to phishing security risks. WhatsApp users are also vulnerable to a new threat: WhatsApp downloads all media sent to a user’s mobile device by default. With this option enabled, malware-encrypted files can be sent to a WhatsApp account via spyware programmes such as Pegasus, allowing the sender to hack the targeted mobile phone. Pegasus gains access to all data stored on a user’s device after being hacked and can even record conversations and take photos with the user’s camera.

Secure messaging.

WhatsApp employs E2EE to secure user communications. E2EE is a secure messaging protocol that prevents third parties, such as internet service providers and hackers, from intercepting messages as they travel from one device to another. It encrypts a sender’s message in such a way that only the recipient can decrypt it. WhatsApp uses E2EE for cross-platform messaging, and WhatsApp does not require a password to access the app, users can protect chats with biometric authentication, such as fingerprint locks.

Change Your Privacy Settings

One of the reasons WhatsApp is so popular is that, unlike SMS, it uses end-to-end encryption, which means that only the recipients of your messages can see your messages. When you make a WhatsApp call, third parties cannot listen in on your conversation. Two-step verification can be enabled in WhatsApp’s settings menu for added security. You can add a PIN, or personal identification number, to prevent unauthorised access to your account. WhatsApp’s default settings allow any user to see when you were last online, your about information and profile picture, and whether you have read receipts enabled when you first install the app. Your status updates will be visible only to your contacts, but anyone can add you to groups.

Go to the settings page to change the privacy settings. This may differ depending on the device.

  • Tap the three vertical dots that indicate more options.
  • Then click on “settings,” then “account,” then “privacy.” 

From this menu, you can directly update:

  • Your “last seen,” which displays when you were last on the app 
  • Your profile photo 
  • Your “about” information 
  • Your status 
  • Disappearing messages default timer 
  • Who can add you to groups 
  • Your live location sharing 

You also have the access to manage your blocked contacts, enable fingerprint lock, and enable or disable read receipts. Keep in mind that:

  • You won’t be able to view others’ “last seen” unless yours is enabled. 
  • If either you or the other party has read receipts turned off, you can’t view read receipts for messages you send .
  • The status of ‘online’ and ‘typing’ is always visible and cannot be changed.

Control your Privacy

The first trick we’d like to highlight concerns privacy. In the application settings, go to Account > Privacy and you will check the following parameters:

  • Specify which users can see the last time you logged in.
  • Decide who should have the access to your profile picture.
  • Choose which users can see your biographical information.

Optional settings in this section include real-time location, blocked contacts, and the default duration of temporary messages. There is no doubt that if you want to improve your WhatsApp privacy, you must devote some time to this section.

Enable Two-Factor Authentication

Two-factor authentication is an additional security measure available on WhatsApp. When you enable 2FA, you’ll be asked to enter a six-digit PIN that you’ll need to enter on a regular basis in order to access your account. This safeguards your WhatsApp conversations even if your phone is stolen.

Follow these steps to enable 2FA on WhatsApp:

  • Open settings.
  • Click on “account”
  • Click on “two-step verification.” 
  • Click “enable.”
  • Enter your six-digit PIN of choice. 
  • Provide your email address for extra security (optional). 
  • Click “next.” 
  • Confirm the email ID is correct and click “save.” 

Block a WhatsApp User

You might want to block a specific person for your own peace of mind or security. To block someone, follow these steps:

  • Open WhatsApp and click on the three vertical dots for more options.
  • Click on “settings.”
  • Click on “account” then “privacy” and “blocked contacts.” 
  • Tap the “add” button.
  • Search the name of the contact you wish to block and block the contact.

 You can also block unknown phone numbers by opening a chat with the unknown number and selecting “block” from the options listed directly on the chat window. You can also report them if they are suspicious/spammy numbers. In this case, after clicking report, the WhatsApp team receives a copy of the last five messages sent to you by this number, however, the user won’t be notified. 

Lock your WhatsApp with Fingerprint or Facial Recognition

To add an additional security layer, WhatsApp offers app lock with Fingerprint or Facial Recognition. Simply go to WhatsApp option, then tap on Privacy and then select the screen lock by fingerprint or facial recognition.


Keep Track of Your Data and Storage Usage in WhatsApp

If you have limited data and don’t want to be charged data overage fees, you can disable WhatsApp’s ability to use cellular data, making it only available when you have internet access.

Go to the app’s “Settings” menu and select “Data and Storage Usage” to see how much data it is using. Change the “Media Auto-Downloads” settings here so that media such as photos, videos, audio, and documents only download when you’re connected to Wi-Fi.

You can also use WhatsApp on a “low data” setting by turning on the “Low Data Usage” switch. Click “Network Usage” for a more detailed breakdown of your data usage, such as how much data you’re using by category, such as messages sent or received, bytes sent or received via chat media, and more.

  • Tap the three-dot button in the upper-right corner of your screen.
  • Tap Settings.
  • Tap Storage and data.
  • Tap Network usage.

To see how much data you’ve used so far, navigate to Settings > Account > Data Usage > Network Usage.

WhatsApp Backup

Backup WhatsApp to a Cloud Storage Service

It’s always a good idea to keep backups of all your messages, especially if you’re having important conversations or value the emotional weight of online chats. Both chats and media files can be backed up to your preferred cloud storage device via WhatsApp. iOS users can save their chat history to iCloud. Android users can backup their data to Google Drive. The steps are nearly identical on both platforms.

  • Go to settings. 
  • Go to chat, then chat backup. 
  • Ensure that your iCloud account or Google Drive account is linked.
  • Enable auto backup and choose the backup frequency. 

Manual backups can also be performed at any time on both platforms by going to settings, then the chats menu, chat backup, and finally back up now. WhatsApp also provides encrypted message backups, which prevent third-party entities, including WhatsApp, from accessing backups of messages stored in the cloud. Though it is disabled by default, users can enable end-to-end encryption of WhatsApp chats in their settings.

Change your backup settings

Backing up your WhatsApp messages is critical to preventing your conversations from disappearing. Even if you created a backup when you created your WhatsApp account, you should check your backup settings on a regular basis.

  • Tap the three-dot button in the upper-right corner of your screen.
  • Tap Settings.
  • Tap Chats.
  • Scroll down and tap Chat backup.
  • Tap Back up to create a backup immediately.
  • Tap Back up to Google Drive to change your backup schedule.

Other useful options include end-to-end backup encryption and the ability to backup via data connection as well as Wi-Fi.

Archive Your Chats

When you archive a chat, it does not delete it permanently, but it does hide it from your main window, making it more difficult to see at a glance. To archive, simply long press on the chat and then tap on the archive folder.

Export a Complete Chat as a ZIP File or create A Clone in Telegram

The Export chat option can be found in the settings of each conversation. When you click it, WhatsApp will ask you whether you want to include attachments or only text messages. The resulting file in both cases is a ZIP compressed folder. When you send that file to Telegram, an exact copy of your WhatsApp conversation is created.

Use WhatsApp on the desktop or web

WhatsApp provides a downloadable desktop version of the app for Mac and Windows. WhatsApp’s desktop app differs from Messages by Google’s desktop version, which can only be accessed through a web browser. This makes it simple to access messages if a user’s phone isn’t working or is unable to send and receive messages.
WhatsApp is more than just a mobile app. You can type messages from your desktop computer using a web app. It includes all of the functionality of the mobile app as well as a downloadable desktop app for Mac and Windows. All of your messages are instantly synced between devices, allowing you to switch between your desktop and mobile devices without delay. A business version lets companies access WhatsApp to interact with customers.

  • On the mobile app, tap the three-dot button in the upper-right corner of your screen.
  • Tap Linked devices.
  • Tap Link A Device.
  • Go to web.whatsapp.com.
  • Scan the QR code on the web app.

Make Video Calls From your Computer

For some time now, the WhatsApp desktop app on macOS and Windows has been able to make calls and video calls. Simply click on one of the two icons, camera or phone, that appear at the top of every conversation. Of course, a camera and microphone that are properly configured on your computer are required.

Send Voice Notes from the Desktop Application

Voice notes, or WhatsApp audios, as you prefer, are a quick way to communicate. Regular users of this feature should be aware that it is also available on the computer. It is even accessible through WhatsApp Web in the browser. It’s as simple as clicking on the microphone icon in the bottom right corner. As with calls, you must have a compatible microphone installed on your computer or have it built-in.

Control Your Messages from Your Computer Faster With Keyboard Shortcuts

The desktop version of WhatsApp includes a set of keyboard shortcuts that will help you manage all of your conversations more efficiently. Please keep in mind that these combinations are only available in the native WhatsApp apps for Windows and macOS. As a result, if you use WhatsApp Web from a browser, these shortcuts are useless. This is primarily due to the browser’s use of the majority of the suggested combinations. The following are the WhatsApp shortcuts for computers:

  • Start a new conversation: Ctrl + N
  • Move to the next conversation: Ctrl + Shift+ ]
  • Go to the previous conversation: Ctrl + Shift+ [
  • Archive a conversation: Ctrl + E
  • Mute a conversation: Ctrl + Shift+ M
  • Delete a conversation: Ctrl + Backspace
  • Mark conversation as unread: Ctrl + Shift + U
  • Create a new group: Ctrl + Shift + N
  • Open user profile Ctrl + P
  • Close the conversation window: Alt + F4

If you have a Mac, you must replace the Control key with the Command key.

WhatsApp Business.

WhatsApp Business is a version of the app designed specifically for companies to communicate with their customers and employees. It is especially beneficial for small businesses that do not wish to invest in a messaging platform. WhatsApp Business is an effective way for businesses to connect with frontline workers and other groups that communicate via personal devices. WhatsApp Business is a free app for Android and iPhone that was designed with the small business owner in mind. WhatsApp Business facilitates customer interaction by providing tools to automate, sort, and respond to messages quickly. It’s also designed to look and function similarly to WhatsApp Messenger. You can use it for anything you’re used to, from messaging to sending photos. Among the features currently available in the app are:

  • Important information, such as a company’s address, email, and website, should be included in a business profile.
  • Labels help you organise and find your chats and messages.
  • To respond to customers quickly, use messaging tools.

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